Company Secretary

Location: San Ramon, CA, USA - On-site

Hiring Company Name: ACHNET Demo

Hiring Company Location: San Ramon, CA, USA

Job Type: Full-time

Experience Level: Mid-Senior Level (5-8 years of relevant experience)

Job Overview

ACHNET Demo is seeking a highly organized and detail-oriented Company Secretary to join our dynamic legal team. The successful candidate will play a crucial role in ensuring corporate governance compliance and supporting the smooth operation of our board of directors. This position requires a strong understanding of corporate secretarial duties, paralegal functions, and specific experience with Luxembourg corporate structures within the asset management industry. You will be instrumental in preparing essential documentation, facilitating communication between internal stakeholders and external directors, and managing board meeting logistics.

Key Responsibilities

1. Prepare, review, and generate all necessary corporate documentation, including board resolutions, minutes, and annual filings.
2. Liaise effectively with internal managers and external directors to coordinate and schedule board meetings, ensuring timely distribution of agendas and supporting materials.
3. Maintain statutory registers and corporate records in compliance with relevant regulations.
4. Support the legal team in ensuring adherence to corporate governance best practices, particularly concerning Luxembourg corporate structures.
5. Facilitate communication and information flow between the board, management, and other relevant parties.
6. Assist with the onboarding of new directors and provide ongoing support to the board.
7. Contribute to the continuous improvement of secretarial processes and procedures.

Educational Qualifications

1. Bachelor's degree in Law, Business Administration, or a related field.
2. Professional qualification in Company Secretarial practice (e.g., ICSA, CGP) is highly desirable.

Must-Have Skills

1. Proven experience as a Company Secretary or in a similar corporate governance role.
2. Demonstrated experience in secretarial and/or paralegal functions.
3. In-depth knowledge and practical experience with Luxembourg corporate structures, particularly within the asset management sector.
4. Exceptional organizational and time management skills with a keen eye for detail.
5. Excellent written and verbal communication skills.
6. Proficiency in legal documentation preparation and review.
7. Ability to handle confidential information with discretion.

Good-to-Have Skills

1. Familiarity with corporate compliance software and tools.
2. Experience working with international boards and diverse stakeholders.
3. Knowledge of financial services regulations.
4. Multilingual capabilities, particularly in French or German.

Pay Rate/Salary

Competitive salary commensurate with experience and qualifications.

Number of Openings

1